January 2008 Media Schedule

Hey all, hope everyone had a good Christmas.  Sorry this is getting out so late.  Please see attached.

Thanks,
Randall

Re: Media Schedule - December

Updated yet again.  Thanks for filling in some slots!

Randall

On Dec 1, 2007 1:52 PM, Randall <randall@thefixation.com> wrote:

Updated.  Brooke and Judah were removed from Sat 8th.  Andrea, I put you in the slot.  Any issues, can you get with Brooke to coordinate someone else? 

Thanks,
Randall

On Nov 27, 2007 9:46 PM, Randall < randall@thefixation.com> wrote:

Hey all,
Guess what, we are having a Christmas Eve service.  That's right, on a Monday!   Please help by volunteering since I'm not sure who's going to be around.  Also, the calendar this month was difficult as both John and I worked on it and still have trouble filling some spots.  I realize everybody has their preferences, but any extra help would be appreciated.   If you want, just put in your name in bold on the attached document and send back to me.

Regardless thanks for all that you do....

See you soon.

Randall

Media Schedule - December

Hey all,
Guess what, we are having a Christmas Eve service.  That's right, on a Monday!   Please help by volunteering since I'm not sure who's going to be around.  Also, the calendar this month was difficult as both John and I worked on it and still have trouble filling some spots.  I realize everybody has their preferences, but any extra help would be appreciated.   If you want, just put in your name in bold on the attached document and send back to me.

Regardless thanks for all that you do....

See you soon.

Randall

Opportunities, Media things to do

Hey guys,
I've been kind of under the weather lately and have yet to do a few things left over from the move in order to make things the best they can.  I wanted to list these things out for you in the case that God might call one of you to pick it up.  Whats cool is that once these things are done, they are done.  Although I enjoy playing with this stuff, I don't want to hog all the fun.  Perhaps you may even want to jump in and figure it out (that's my life story).....

Here's the list

-Plug in power for five foot extension cord of monitor feed above camera 2 (need lift)
-Purchase 5 V 1amp AC adapter for monitor extender for camera 1 and hang it up (need lift)
-Test splitter at projector 5 (far right main) and split there rather than in the booth to hopefully remove ghosting issue (need lift)
-Work with new lighting board including the moving lights and the software package (don't miss out on this!)
-Work with Gary Freeman on the house lighting and dimmer system (to begin working Thursday/Friday, let me know asap)
-Further clean up of the booth, bundle cable, make more room and organized.
-Better hide cabling on the stage, running under stage rather than over it where it's stepped on
-Drill holes in booth shelves for wiring access (this won't get done unless we find a man with tools like this)


Just let me know and we'll schedule a time to figure it all out together! 

Randall

Re: Oct-November Calendar

UPDATE!  Basically, most everything has changed so throw away the one I sent yesterday.

This one also includes 1st Wednesday service.  This is usually a pretty busy night, so please let me know if you could give a hand and also going forward for future 1st Wednesdays.

Thanks all....
Randall

On 10/20/07, Randall <randall@thefixation.com> wrote:

Hey all,
Here's the schedule for the next month.....

Thanks,
Randall

Oct-November Calendar

Hey all,
Here's the schedule for the next month.....

Thanks,
Randall

Friday

Hey guys,

My job is so cool, very gracious, I just asked for Friday off today and the boss is totally cool with it.  I am going to be up at the church around noon time Friday (need to sleep in to recharge my battery).

 

Let me know if you can be there!  We'll probalby work through the evening and be back Saturday morning around 9ish AM.  Here's some task items (more for me to remember):

 

-Booth Setup (the whole shabang, but primarily setting up overhead PC first....oh those priorities!).  Should be ready for us tonight at 6pm (praise the Lord)

-Camera 2 finish - half way done at the moment

-Camera 1 Power, and 3 need some touch ups

-Tonight we'll be doing lighting, but need to still add the lights to the truss (once it's setup) and also connect our scan spots.  We might be short XLR cable!

-Hopefully James can help get to the main projectors to focus them.  While he's doing the lighitng I will probably work on getting the overhead setup.

 

James, let me know if I missed anything other than the stage screens, which I can only imagine you won't get to until Saturday.

 

By the way, tested the projector lines for the mains....they work!!!!!!!!!  Just not at the same time at the moment (euhhh).

 

R

David Crowder Band / Phil Wickham

Hey all,
I purchased a ticket to go see David Crowder and Phil Wickham at Lozona Rosa on Thursday, Oct. 4th.  Let me know if you want to come!  Here's where you can purchase the tickets.

http://gettix.net/concert/?event_id=1855

Laters,
Randall

Media Installation

Hi All,
Thank you so much for all of you that have been helping in this move.  I've been trying to take some pictures in the midst of everyone's hard work.  Check them out here..
http://picasaweb.google.com/calvaryaustinmedia/MediaInstall

We are days away from our first service in the new building.  Still much to do.  We'll hopefully start setting things up in booth on Monday and first things are lighting and main projectors.  If we can get those going, we can support the main service.

Monday and Tuesday, Milan will be available during the days.  If you want to help during the day, please give him a call. 512-670-6459

I'll be there Monday, Tuesday, and Thursday evening, starting at 6 PM.  Saturday we need to just plan on scheduling the start of day at 11 AM.  Then 6 PM is new service!  If possible, regardless of if you are scheduled to serve that evening, please join us for the "big day".

Let me know if you plan on coming up.

Thanks,
Randall

October Media Schedule

Hey all,
Here's the schedule for the Sept 29th and also October.

Let me know ASAP if there are any issues.

Thanks,
Randall

Media Install Schedule

Hey thanks to all that helped this weekend.  We got a lot done.  Still a lot to go.  Here's a look at the schedule for this week.

New Site
Tuesday Sept. 18th - 6:30pm-9pm

• Will the ETC spots be in yet?
  
• Plan: Hang 1 of 5 screens, Hang ETC spots, mount dimmer packs

Thursday Sept. 20th - 6pm-9pm

• Will the electrical be done yet?
• Dean, can you assist with the cat5 connections?
  
• Plan: mount cameras, attach cat5 heads and connect extenders, plug in and connect lights

Saturday Sept 22nd - 9 AM - 5 or something ish.

• Hopefully the booth will be done by then?
• Will the Da-Lite Main Screen be in yet?
  
• Plan: hang 2 of 5 screens, start setting up the booth, configure and mount stage screens (3,4,5 of 5 screens)
• Really do as much else as we can get done.
  

Old Site (Parkfield)
Sunday Sept 23rd - 1pm to until we have packed all the rest up!


Please contact me if you are going to make any of these times.  Also contact me if you have available a time not on my list.

God be glorified!

Randall

Media Move Status

Hey my friends :D This is it...the real deal...INSTALL IS ON! Here are the times we need to rock and roll:

Sept 15th - Saturday 9 AM
Sept 16th - Sunday 3 PM

(This will probably repeat for the following weekend)

Please contact me if you can make it and at what times. So far here's the folks that I've talked to that I believe,(ahhh) from trying to hope good things from what I hear, you'll be there :)

-Milano
-Andrea
-Gene

JoAnn, I know you'll be up there but please check in with me throughout the day.

Below are some details.

Exciting folks, let's do it!

R

---------- Forwarded message ----------
From: Randall

Gents,
The media team will be up at the new site on Saturday at 9 AM. James Timmins will be there working on the plans for equipment install as we begin to lay out the cabling. We also plan to continue Sunday afternoon, perhaps 3 PM or earlier.

Outstanding Items:

• Qty 8 - ETC Black Source 4 Ellipsoidal 19 "Spot Lights"
• Haven't heard that these have been ordered yet.
• Qty 8 - DMX-4
• I believe we have ordered 4 but the additional 4 have not been ordered (have not seen the first four come in)
• DMX Lighitng Cable
  
• Still working on the solution, need to add to the budget for long ones, say about $200
• Qty 1 - Da-Lite Screen - Have not heard that this has been ordered, ETA?
  
• Camera Monitor extenders in process (thanks guys)
• Spoke with Josh, he said he would move the stuff in the staged prayer room, for media and sound this week (I believe he mentioned Thursday). This will give us the ability to install this weekend
• There will be some runs to various stores for nuts, bolts, unistrut, etc. Shall I keep in touch with Darren concerning the expenses? I have a church credit card.

let's drive.........

Randall

Media UNinstallation Continues

Hey gang,
We pretty close to being done with uninstalling the equipment at Parkfield.  Mostly we need to work on the booth stuff, tear it out and pack it.  But we also need to pack things not necessarily needed for the new setup, just need to work on things while we wait for the new site to be ready for us.

Schedule:

Thursday Sept 6th 6pm-8:30pm - Packing at Parkfield
Saturday Sept 8th, 1pm-5:30ish - TBD - Default is packing at Parkfield, but we hope to get in the new building too, so I WILL LET YOU KNOW
Sunday Sept 9th, after 2nd Service - Finish any equipment needed to pack at Parkfield.

Let me know when you can make it.

Thanks,
Randall

Media Move Schedule

Hey all,
Today the sound team transitioned to the satellite setup.  For media, our transition will begin on Thursday, August 30th, which is this week.  We will also be setting up some spot lights and see how it looks on the band that evening.  Here's a break down of the schedule for us.

• Aug 30th, 6pm-8:30pm - Transition for Satellite Setup at Parkfield.

•  Sept 1st, 10:30 AM - Finish transition, test, and begin uninstalling media from Parkfield.

• Uninstall & Pack media
• Projectors
• Lighting
• Computers
• Cameras
• Go to lunch around 1pm
• Come back and do more till the end of the day (usually 5pm on most peoples' watch)
  

• Sept 2nd, 1pm - Finish uninstall
• Sept 3rd, Time TBD - Install Media Cabling at New Site
• Sept 4th - INSTALL!  Hopefully put it all together

The stuff at the New Site is tentative on getting our new equipment and certain things being finished with the booth and lighting system.  We may push the Sept 4th stuff to another evening or Saturday, so more can possibly volunteer.  I myself have taken off the 4th from work.

Some tasks I need your help with:

Milano - Please check for rentals on lighting. Get a quote and let me know and I will add it to the budget.
Dean/Darren - Need to know approval of budget and ETA of new equipment
James T. - Please confirm your availability on the 4th and 8th.
Media Team - Please reply to me (me only) with the times you can come to help out

Let's do it!

God bless you guys :D

Randall

Media September Calendar

Hey all

Attached is the calendar for September.  It's a little different but simple, which I like!  As you probably heard, John Corbin is doing our calendar.

 

Please be thinking and in prayer about somethings coming up...

 

-Our first service at the new building will be on a Saturday.  This means please let me know if you are interested in serving at that time.  I may need to schedule folks if I don't hear anything.  

-Our media sales is needed on Saturday as well.  I will probably need to pull some of you guys away from serving in the booth.  We are really hurting in this area, please be prayerful about helping out.
 

As you may have heard Allen say, that tentatively our first weekend is at the new site will be Sept 29th.  Let's hope in God that everything will go well for His sake.

 

In Christ,

Randall

 

The Move Begins...Multimedia

Hey guys!  Thus it begins...

Please contact me if you are available this week, Tuesday and Wednesday evening (Aug 21-22).  I will be up there those evenings at about 6pm.  Contact me as soon as possible so I know what help I'll have, and if I may need to call in others. 

Here's what we need to do:

Label all equipment, all cables need to have each end marked.

Setup for satellite/temporary system - Parkfield
- We want to have things ready to go at Parkfield in advance of tear down
- Need to test all connections and setup projectors (used in satellites)
- Copy over Easy Worship data from overhead PC to Laptop
- Setup single camera for new parents room
- Setup upstairs PC in the booth for encoding (this is still debatable)
- We need to rent lighting as we'll tear out everything currently in the Parkfield auditorium.

Yes folks, we want to try and get this done this week if possible.


Tentative Moving date: Sept  1st
-  We will tear down and package of media equipment for move to Pflugerville

Check this out, it's my cell phone:  512-689-8062

Look forward to hearing from you!
Randall

Keys for Editing Songs.

Keys for Editing Songs By John Corbin

1)  There are two data bases in Easy Worship 2006.  The one in the upper left hand corner is the data base for a particular worship service.  The one in the lower left hand corner is the main data base.

 

2)  To set up a specific service schedule use the upper left hand data base.  To do this, find the worship song in the lower left hand data base (the primary data base) and double click on it.  That will place the song in the service schedule (upper left hand data base).  They can then be moved by dragging and dropping them into different positions.

 

3)  To edit a song in the service schedule - right click the song (in the upper left hand window) and then select "edit song."  This will bring the song up in a narrow display near the center of the monitor and will allow you to customize the song for the worship leader for that particular service.  If the song is to be "permanently" changed then it may be changed when signing out of the program (a menu comes up asking if you want to change the main data base). 

 

 

** hint - whenever the word " tag" is used at the beginning of a phrase the entire line becomes colored purple and then you can enter notations between parenthesis for the lyrics person to follow.  Notations in parenthesis following the word " tag" are not projected on the screen.

 

 

4)  The following " tags" are the ones I use to edit with. 

 

tag (edited 5-5- 2007    I See The Lord)

I begin by typing the date that the song is being edited and to let you know what the title of the song is.

 

tag (so many beats or measures for the introduction)

This lets you know when to start and when to cue the video person to place the words on the screen.  If there is no mention of an introduction then the song starts almost immediately.  Please become familiar with the songs so that you will know when to cue the video person.

 

tag (fast)

This designates hitting the down key twice, quickly together.  What this does is give a visual break to the words.  It is used when the identical phrase is repeated and gives a visual separation telling the congregation to sing it again.  When the tag is designated as "fast" please hit the down key twice quickly.  What we are attempting to do is give a quick visual break - nothing more.

 

tag (x beats)  beats = beats of music

This is for short breaks.  This designates how many beats to wait from when the last word was sung until the down key is hit revealing the next word or phrase.  I make this break a couple of beats shorter than the pause so that the congregation will have the time to see, recognize, read, and then sing the next word or verse.

 

tag (x measures)  measures = 4 beats per measure

This is for longer breaks.  This designates how many measures (always four beats to a measure) to wait from when the last word was sung until the down key is hit revealing the next word or phrase.  I make this break a couple of beats shorter than the pause so that the congregation will have the time to see, recognize, read, and then sing the next word or verse.  If there is a protracted instrumental you can cue your video person and they can do a close up of the soloist.

 

tag (some description about solos or something necessary for the service)

I use this to let you know whether there is a specific instrumental solo, blend to another song, or etc.  It would be great if you would take the time to review these comments before service - if not I will make it as descriptive as possible. 

 

tag (end)

This designates that the song is over.  Please down key to this tag so that the background is left projecting without lyrics. 

 

 

A few suggestions:

 

1)  Better no words than the wrong words. 

The congregation is depending upon the lyrics being projected correctly.  If the lyrics are wrong then the congregation may lose confidence and not sing along with us.

 

2)  Better early than late. 

This is a common problem because we become accustomed to the songs.  What is ideal is to have the lyrics projected in enough time for the congregation (and please be especially sensitive to first time visitors) to see, recognize, read, and then sing the lyrics with us during praise.  As a lyrics person you are actually "sticking your neck out" because, to allow folks to join us in praise, you must project the lyrics before they are sung.  We have been discussing the projecting of lyrics on the "back wall" of the sanctuary so that the praise team will be able to follow the exact sequence of words without having to commit them to memory (as they do now).  As with all music, the page must be turned before the music can be played or sung, so you need to be bold.  I edit and follow the worship leader on Thursday evenings and Sunday mornings for many hours to make certain that the lyrics are as correct as possible.  There will occasionally be variances (until the praise team can see the lyrics projected) and when they occur we need to be able to respond and correct the lyrics as quickly as possible.  I suggest going to "clear" until the lyrics are back in cue before going back to projecting.  If you are in good communication with your video counterpart then this is the perfect situation where they can assist you.  The video person can switch to images of the praise team until you have recovered the lyrics.

 

3)  Watch the left monitor as it is real time. 

Try to think of yourself as a "first time visitor" and place the words up in time to see, recognize, read, and then sing the lyrics with our praise team.

 

4)  Continually scroll down on the right display to be able to read the "tag" notes and breaks.  Keep ahead of the lyrics.

 

5)  When a word or phrase is complete don't hang onto it.  Go on.  There is no reason to hang onto a word or phrase that has already been sung.

 

6)  Develop a rapport with your video counterpart.  Whether projecting lyrics or power point it is important that you work together and make the presentation as timely and seamless as possible.  Don't be afraid to cue your video person - they are busy too.

 

7)  Get a feel for the songs and assist your video person by informing them of the relative length of introductions (when the lyrics begin) and let them know when instrumentals and solos are occurring .

 

8)  Let your video person know when the lyrics are finished.  Some of the songs have long endings and they will then be free to do close ups & etc.

 

9)  If possible, meet between services to let the second lyrics person know what's up.       

 

 

 

 

 

Media Update

Hey Team,
Just wanted to give you all an update on the progress of things.  We have hired a professional lighting and media consultant and working with him to currently design our new lighting layout of the new building.  His name is James Timmins and I met with him last night to discuss the layout.  The drawings look awesome!  Hope to have it completed this week so we can give it to Glendon our architect.  James will also be helping us and overseeing the installation of the media equipment.  Things like the screens, the projectors, and lights.  Of course we'll still need help across the board, particularly the booth.  I am thinking about scheduling a semi-work day coming up so we can prepare our current equipment for the move ( i.e. labeling, etc.).  We also have an a great many new lights to play with (think colors and techno).  So we'll need to figure it all out!  In case you weren't aware, we are slated now to start our first service in October.  That means we will probably start installing everything 2nd week of September, if not sooner.  I'll let you know!

In other news, I've added some automatic maintenance tools for the overhead and encoder PC's in the booth.  For the overhead, the desktop will be automatically cleaned up every week after services.  For the encoder PC, all the windows videos, DVD videos and podcasts will be archived as well.  Also for those of you that serve 2nd service to help start the DVD Encoder, it will start automatically at 11:50am.  We still need to monitor it.  Another thing for 2nd is at about 11:45am we should upload the video to Google.  That way we can complete it by the time service ends.  I really get into the technical stuff so let me know if you want to discuss more.

I did have the monthly calendar schedule online but I needed a better way to post the info.  I started a blog that I'll use to post up emails and anouncements to everybody, so general information.  The calendar will be posted there, but you'll also get the emails (like this one).  Check it out:  http://www.calvaryaustinmedia.org

We had someone new volunteer to make a video from our picnic & baptism.  Hopefully we'll be seeing more of Joseph.  Here it is, check it out....
http://www.calvaryaustin.org/video_gallery/

Please get with me on any of these things of course.  Any questions or concerns I am hoping you feel welcome at any time.

See yall at the House of God,
Randall

Media Calendar August 2007

Hey all,
Here's the calendar for August. Let me know if you have any questions.

Thanks John for your work on this!

By the way, Milan and I are going to each focus on a service. Milan will be overseeing 1st Service (and doing video apparently) and I'll be overseeing 2nd Service. Let me Milan know if you'd like to help with the video.

In Christ,
Randall

The Latest

This blog will contain latest updates of emails, statuses, and schedules.