Fwd: 'Romans' the Message Series

Hey all, check it out!

---------- Forwarded message ----------
From: Allen Rigg <allen@calvaryaustin.org>
Date: Wed, Dec 31, 2008 at 4:26 PM
Subject: 'Romans' the Message Series
To: Allen Rigg <allen@calvaryaustin.org>

All,

To get more out of our five-month message series in Romans, use this link to check out the series blog and become a 'follower.'

Allen

http://romansseries.blogspot.com/

Media Team Contact List (Google Docs)

---------- Forwarded message ----------
From: electrohound M

I've shared a document with you called "Media Team Contact List":
http://spreadsheets.google.com/ccc?key=pcobaJc6kGFTlM4IYLfG0cg&inv=randall@thefixation.com&t=3656129190753610421&guest

It's not an attachment -- it's stored online at Google Docs. To open this document, just click the link above.

Hey guys,

Randall has already sent out a contact list from the church office this
spring, but I know that several phone numbers were outdated (including
mine). I made this as current as I could based on email replies to the
original but if everyone will fix or correct this list as needed, we
will have better luck staying in contact.

Thanks
-Mark

Christmas Eve Services

Hey gang,

Looks like we'll have a few Christmas Eve services.  Pretty cool timings too, that is if you don't work that day.  4pm and 5:30.  Pretty sure they will only be one hour long each like we do usually, and of course the ever famous "light stick" candle light!

Let me know if you will be in town and want to help.  You can reply with what you can work or feel free to log onto the Google Docs page here and add your name to a slot:

http://spreadsheets.google.com/ccc?key=pZmhDCNUKSv2aOkCDGBoZBA

Invite folks!  Go to the main calvaryaustin.org site and you can do an E-Invite. It's good to let people know especially if you haven't seen them lately.

Look forward to seeing you guys this weekend!

God bless

Randall

P.S. in case didn't already know, I'm engaged!  check it out:  www.randallandkristen.com  (date isn't final)

Media/graphics lunch meeting?

Toby, 

I will be there to meet with you.  I'll ask Milan to be there as well since he is like the other half of the creative media team (if not most of it).

But let me give you some basics, since it's pretty simple yet for some reason we are always behind the eight ball (surprise!).

- Theme Graphic & Font:  This is usually concocted by Allen and Richie creates the design graphic.

- Bulletins - Used by the Theme Graphic & Font to create the bulletin look

- CD Cover Art - Used by the Theme Graphic & Font to create the cover art for the CD Media Sales duplication

- Banner Web Page - Used by the Theme Graphic & Font to create a banner on the web site

- PowerPoint - Used by the Theme Graphic & Font to create the PowerPoint for the Service Messages

- Transitional Video - i.e. Intro Video - Created by the Media Team (Video Producer I)using the Theme Graphic & Font and other media to create a 30 second transitional video between the Worship and Message (when you say "Greet one another" we RUN THE VIDEO! ) The video takes time to create since the critical element is the music used.  It's usually the main challenge other than the timing.

- Stage Elements - aka the Three Screens above the stage require graphic elements based upon the Theme Graphic & Font (are we seeing at concurrent theme yet?).  The Stage Elements are dozens of media graphics and require a lot of time to find the media and create the DVD's needed to load it (so remember we can't load elements ad-hoc at time of service) The is also created by the Media Team (Video Producer II) 

Each Video Producer I and II require 4 hours (8 hours total) in addition to the others.  See this link here that shows the layout of the media team and requirements thereof..

http://spreadsheets.google.com/pub?key=pZmhDCNUKSv2aOkCDGBoZBA&gid=2

I'm sure you noticed that the main piece of the pie here is the Theme Graphic and Font.  It's always been a little tricky or what I would consider ironic that it always comes from the top and we essentially piece together everything else from it, but that's how it's always been.

For December, I have an email from Allen that he is calling Ornament, which details Christ's family tree taking Matthew's genealogy.  We can go so many ways with this which is great but Allen may have only a few specific thoughts on it, such as using a basic "ball ornament" rather than "trees".

Well hope that's enough to get us going and feel free to print this out and take it with us when we talk.  However, fundamentally, it's going to be up to Allen otherwise we may start backwards and colors and fonts may be out of wack...which has happened before unfortunately.  Considering we have three services during the first week of December, we don't have a lot of time!!!  For the Media Team (which for this portion is me, Milan and Todd Ellsworth), this is always a scramble.  Anyway, Praise the Lord.  :)  I will have to explain to Kristen that I can't hang out with her that much next week.  Praise the Lord.

In Christ,

Randall

On Wed, Nov 26, 2008 at 9:07 AM, Toby Walters wrote:

Hey guys, I was wondering if you kids would be available for a quick lunch meeting after church on Sunday.  I will be stepping into some of Darren's duties with overseeing tech/graphics stuff and would like to touch base with you guys about what we need to do and how we can all function together.  I really need to brought up to speed with how things have worked in the past and how I can serve you guys so things go smoothly.  Let me know if that works, we can do something very easy...Taco Bell or something else close.  Randall, could you forward this to Milan as well?  I would love for him to be there also.
Thanks guys,
Toby

Media Calendar

Hi all,

Sorry about any confusion and my poor communication concerning the calendar.  Dave was great about stepping up to help me with this and he has published the Nov-Dec on the same link in our Google Documents.  Here's the link:

http://spreadsheets.google.com/pub?key=pZmhDCNUKSv2aOkCDGBoZBA

Remember, you can always go back to CalvaryAustinMedia.org and click on the "Media Schedule" in the far right hand main menu.  It should bring up this email.

God bless!

Randall

Fwd: EXPLORE Breakfast - Influence & Invites

My fellow servants and brothers in the Lord -

 

I want to personally invite each of you to our Men's Breakfast is Sat. Aug. 30 from 9-11am at the church. 

 

If you haven't already signed up, please let me know if there's a reason you can't make it and I hope to help you try, since I know if you see what we'll be doing, I know it will inspire you guys to be part of this special time in the history of our church.

 

To make it as easy as possible, shoot me an email back and I can sign you up myself.

 

God bless you and keep you in His loving care -

 

Randall

---------- Forwarded message ----------
From: Mike Hardcastle
Date: Mon, Aug 18, 2008 at 3:33 PM
Subject: Re: EXPLORE Breakfast - Influence & Invites

Gentlemen,

Most of you were able to get your cards and participate in the distribution efforts this weekend.  I know for some of you, this was a real stretch.  Approaching guys and introducing yourself and encouraging or inviting to the breakfast can be difficult for some.  I hope you were able to take that step and grow, and see what an awesome thing it is to assist others in getting involved.  If you weren't able to give your invites out this weekend, please do so this coming weekend.  We don't want to have any uninvited guys.  If you don't think you can get them out, see Darren or I and we'll assist.

To celebrate your efforts, we had about 80 guys signed up this weekend!  That's AWESOME !  I pray that we will see another 50-100 this next week, to go along with the 50 or so that were registered prior to this weekend, we'll exceed our goal of 200 guys.  Thank you for your leadership and ownership.  This is your church and it will be what you make it.  (with Jesus help, of course!)

This coming weekend, I encourage you to continue the inviting and walking guys over to sign up, even if you don't have cards.  Guys just want to be asked!  This is the last weekend for signups.  (between us, if a guy hasn't signed up, we encourage him to attend if he decides to or suddenly has a break in his schedule.  We'll plan for food for walk ins.  Should anyone ask you.)

Have a fantastic week in the Lord, and be praying for signups, attendance, and for the message that Allen will share.  Also, please be praying about the Retreat.  We need God's provision and guidance and for men to show up in record numbers to have the impact that we want to have in our church and with our men.  There is a real spiritual war going on out there, so prayer is the weapon of choice.

Blessings,

Mike

On 8/13/08 4:42 PM, "Mike Hardcastle" wrote:

Men,

As you know, our Men's Breakfast is Sat. Aug. 30 from 9-11am at the church.  We are calling it EXPLORE, as it will be a peak into our Men's Retreat theme on exploration.

I would like to personally ask each of you to plan to attend.  This is a very important event in the life of our church, and we are praying that God will do something huge in our men and in our church this year, and this is a starting point.

This weekend, we would like to ask you to assist us in inviting 20 guys each to the event.  To aid you in this endeavor, we have created the attached cards and will give each of you 20 to distribute this weekend.

Personal invites are powerful.  Personal influence is powerful.  Each of you can make a huge difference in the success of this event by taking ownership for getting other guys there.  You are investing in their personal and spiritual lives.  There is no telling what God will do in their lives through this.

I would like you to

1. find 20 guys that have not been invited with a card
2. introduce yourself, get their name, and shake
3. ask them if they have been personally invited to the breakfast
4. if yes, ask them if they are going and if they have signed up (if not, they need to immediately)
5. if no, say, I personally want you to come and am giving you this card.  Will you come?  Get them to go sign up.
6. Ask them to then to introduce themselves to 1 person, and give that card to someone who HAS NOT rec'd one (it may take them 2-3 tries), and ask that guy to come and sign up
   

I think you can see the power in this.  We will ultimately invite 500+ guys personally to this event.  We will get other guys in the game, and get guys meeting guys they've never met.  The relational factor just went up 300 fold.

HOW DO YOU GET YOUR CARDS?
Each pastor will have a stack for guys he's identified.  We've identified more guys than we will have stacks, so it's a first come first serve effort.  Come early to get your cards, so you can invite before, during and after services.  Get rid of them before you leave.  Walk the guys over to sign up.  That's the end goal.

Here is your pastor contact for your stack:
Allen – Stephen, Toby, Rico, Patrick, David Nunez
Darren – McConnell, Randall, Achee, Greg A, Beltran, Milan, Thoe, Jim S, Brian B, Brian Scott, Derrick, Damon
Mike – Bones, Brandon, John L, Robert V, G, Steve B, Gary F, Rey, Josh, Cecil, Don Duncan, David Wills, Gabe V

Thanks guys for your leadership.  Please be in prayer for this event and the Men's Retreat.  It's going to ROCK !

Mike

Re: Budget for Media

On Wed, Jul 30, 2008 at 12:23 AM, Randall <randall@thefixation.com> wrote:
> Only think I can think right now is a Hazer Machine. Please let me know if
> you have a good suggestion. Here's my pick:
> 127-HAZEFOG :
> http://www.cheaplights.com/cart/page28.html

YES! I second that motion! Ane you sure the output level would be
enough? I suppose we could hide it behind the drummer so that we get
an even effect.

> If you want to send me your suggestions, be sure to have the details, as of
> why and links to the data on the net including the pricing.
>

I don't have specifics about a solution, but I would suggest that we
redo the center camera somehow since in it's current position it seems
to be wiggling somewhat. Even worse, with the podium so far forward
the angle shows off the top of Alan's receding hairline more than it
needs to, especially when he reads from his Bible. Maybe we can drop
the pole a couple of feet, and reinforce the bar?

Cheers,
Judah

Re: Budget for Media

Now that we have the pen & pencil situations handled, I can't think of anything.

Oh, oh...the center camera, is it still blurry Randall, you mentioned that it might need to be replaced?

JoAnn Herrera
(512)586-3163

----- Original Message -----

From: Randall

To: calvaryaustinmedia.email@blogger.com ; Andrea Antal ; Brooke De Paula ; Dave Steading ; Doug Scowden ; Gavin ; JoAnn Herrera ; John Corbin ; Josh Cash ; Judah De Paula ; Kathy ; Luis Rendon ; Mark Miner ; Milano ; overhead@calvaryaustin.org ; Steve Rodman ; Todd Ellsworth ; Wilbert (Gene) Eggemeyer

Cc: Darren Brock

Sent: Wednesday, July 30, 2008 12:23 AM

Subject: Budget for Media

Hey guys,

Please let me know if you have any suggestions on what we might want or need for media for the next 12 months so the pastors can include it in the budget.

 

Only think I can think right now is a Hazer Machine.  Please let me know if you have a good suggestion.  Here's my pick:

127-HAZEFOG :

http://www.cheaplights.com/cart/page28.html

 

If you want to send me your suggestions, be sure to have the details, as of why and links to the data on the net including the pricing.

 

Need this by the end of the week.

 

Thanks,
Randall

Budget for Media

Hey guys,

Please let me know if you have any suggestions on what we might want or need for media for the next 12 months so the pastors can include it in the budget.

 

Only think I can think right now is a Hazer Machine.  Please let me know if you have a good suggestion.  Here's my pick:

127-HAZEFOG :

http://www.cheaplights.com/cart/page28.html

 

If you want to send me your suggestions, be sure to have the details, as of why and links to the data on the net including the pricing.

 

Need this by the end of the week.

 

Thanks,
Randall

Location of VBS Pics

---------- Forwarded message ----------
From: Mike Hardcastle

I put the pics download from VBS camera on the TeraShare drive, under New_Media\Pictures\VBS08

Attached is a pic.

Mark Miner needed to unload them due to a full chip.

FYI,

Mike

New Elements for CGI Overhead & Lighting

Hey gang,

So our pastors really love it when we cue the annoucement slides per topic when Allen announces them at the end of the service.  So we are going make this a new and great way to communicate visually the information he is relaying. 

 

We should be getting a list in advance of what slides to put up, and therefore we'll need to have a separate announcement power point at the end with the pre-arranged slides.  So for you guys that are scheduled for CGI Overhead, but sure to include this in your regular preparations.  It shouldn't take too long if we have a list.  Let Milan, JoAnn, or I know if you need any help with this.

 

For this weekend, we'll just need to be sure to put up the Baptism slide. 

Lighting
Also, when you get to church you may notice some new lights!  If you are on light or would like to know what they do, Mark or myself will be able to show you some new moves.

 

The back light behind the white curtain is also ran through the NSI board (old one) so it will be on automatically. (no more plugging it in the wall).

 

Video

Don't mean to leave you videographers out!  Just want to encourage you to try and play with some of the effects and transitions.  We may consider using the PIP, Picture In Picture for the Nuserary Alert so that we can maintain a wide shot of video during the message instead of 5-10 minutes of a power point slide.  We are recording them and uploading them to Google Video. 

 

We'll go forward with being able to upload the captured video on Sunday and have it viewable by Sunday evening.  Please let me know if you would like to help with this process.  It would only require a few minutes of computer use on your home computer later that Sunday afternoon!

 

See you soon Christians! 

 

Randall,

a Christian

 

Fwd: media at VBS

Hey all,

Any one up for capturing VBS next week?  Like taking picutres or video?

 

Randall

---------- Forwarded message ----------
From: Darren Brock <darren@calvaryaustin.org>
Date: Tue, Jul 8, 2008 at 2:33 PM
Subject: Re: media at VBS
To: Randall randall@thefixation.com

 

Is there anyone on the team that could offer an hour or a few hours spread throughout the week of VBS?

you or any of your team have plans to get media covereage of any part of VBS
- video of skate demo
- lessons
- activities in the auditorium
- mini games


??
let me know
D

Media Fellowship This Sunday

Hey guys,

For this Sunday, let's go to Buffet Palace in Round Rock.  It's at the North East corner of I-35 and 1325 (Luis Henna Blvd).  For lunch I think it will be less than $10, all you can eat. 

 

Meet in front of the church doors inside by 1:10pm.  At that time folks serving for 2nd service should be closed down and headed out of the auditorium.

 

Feel free to bring your family and friends, but like we saw last time, we can get split up so just realize that.

 

Here's the address:

 

2601 S IH 35 Bldg B
Round Rock, TX 78664
Phone: (512) 388-9600

 

See you there!

 

Randall

512-689-8062

media calendar july-oct 2008 (Google Docs)

I've shared a document with you called "media calendar july-oct 2008":
http://spreadsheets.google.com/ccc?key=pZmhDCNUKSv2aOkCDGBoZBA&inv=calvaryaustinmedia.email@blogger.com&t=2378595819073934204&guest

It's not an attachment -- it's stored online at Google Docs. To open this document, just click the link above.

Hey gang, here's the schedule for the next four months. This will go
all the way to the end of the RE_think series. I thought that making
it available to edit has been working well, so feel free to continue.
Remember you need a gmail account edit it. But you can view it and the
link auto publishes each time it's updated. Here's the link to save:
http://spreadsheets.google.com/pub?key=pZmhDCNUKSv2aOkCDGBoZBA

Let me know if you have any questions. Thanks for your service to the
Lord!

In Christ,
Randall

Media Stuff

Hey gang,
Missed you guys that couldn't make it yesterday for lunch. Remember,
we'll be making this a monthly thing, being the Sunday after the First
Wednesday Service.

Some things to mention:

We are no longer going to wait to run the intro video during greeting.
As soon as the worship leader tells folks to greet one another, we
can then run the intro video. Average length of the vids will be 30
seconds, which is plenty of time to greet and transition the pastor to
the podium.

Also, if you do video and you have problems with the brightness issues
when transitioning to the pastor, please show up about 25 minutes
early before service. We can have someone stand up there as the
pastor and you can adjust the brightness and get your camera presets
in advance.

Just a reminder of certain pre service checks and shut down
responsibilities for each role, please reference the media role
descriptions here:
http://calvaryaustinmedia.blogspot.com/2008/03/media-production-ministry-role.html
-Folks doing CGI Overhead is responsible for shutting down all projectors
-Folks doing video are responsible that there is video and audio in
the New Parents Room and Nursing Mom's rooms.
-Folks doing lighting are responsible for shutting down the lamps on
the QSPOTs (Moving Lights).

NEW SERIES THIS WEEKEND!
Here's a sneek preview of the intro video:
http://upload.thefixation.com/RE_think/RE_think_emotionINTRO_1.wmv

Thanks for your service and see you all soon!!!

Randall
-V

Latest Media Schedule - May/June

Please go here for the latest updates:

http://spreadsheets.google.com/pub?key=pZmhDCNUKSv2y8e7ltO8tXw&gid=0

May-June Calendar Update

Update!

Videonics Audio Configuration

Attached are two pictures one showing that channel D has to be routed
to Audio IN 1. To verify there is a signal, there should be some
audio signal (picture 2 circled in red) through the OUT audio meter.

For more updates and details on CalvaryAustinMedia, follow this link:
http://calvaryaustinmedia.blogspot.com

May Worship Calendar

RE_think_SERIES MAP

Media Calendar for May & June

Hey gang,

I went ahead and covered two months and added several other helps including roles that can easily be overlooked.  As I usually do, I invite you to see about any other roles you might be interested in doing or helping with.  I do of course appreciate everything you do for the Lord. 

 

Please feel free to ask questions and we can also talk about it at our next fellowship event on June 8th.  Please let me know if you have any suggestions on where we all can go.

 

You should have received an email from calvaryaustinmedia@gmail.com to fill out a form to record your availability.  This will help me for future references and for those that may want to do the schedule in the future.  I will also share out the media calendar on Google Docs and if you have a gmail account you can edit the document as you can collaborate together changes without me updating it.  I'll see the updates of course.  Just give it a try and let's see how it can be a good tool.

 

God bless you guys, have a great week in the Lord.

 

Randall

http://CalvaryAustinMedia.org

May-June Schedule:

http://spreadsheets.google.com/ccc?key=pZmhDCNUKSv2y8e7ltO8tXw&hl=en

CGI Overhead PC CLEAN UP

Hey gang,

Over time, the overhead PC desktop gets very cluttered, so I have a program to clean it up.  Everything old is going into a folder on the desktop called "Desktop Cleanup" (imagine that), and powerpoints are going into "ppoint slides", etc.  See attached circled for specific folders relative to their format.

 

Thanks,

Randall

Service Media Capture, Podcast & Upload

1st Service – Sunday
Service Media Capture & Upload

I. Use Windows Media Encoder to capture the video for the service
***This program automatically is set to start at 9:30am every Sunday***
a. DoubleClick on preset WME file on desktop of booth media computer
i. File is called “ServiceMediaCapture.wme”
b. Click on “Start Encoding” at beginning of service
i. Video & Audio Encoding should begin and you should see the video and audio output

1. Encoding is already set for the following format quality
Video Quality: Medium Bit Rate
Audio Quality: CD Quality Bit Rate
c. At end of Service hit “Stop” to stop encoding

II. Editing the Video File to create an Audio file using Sony Vegas.
a. Open My Documents and find the sunday.wmv in the My Documents folder

b. Right click on the media and select “Open With:” Sony Vegas, or open Sony Vegas first and drag the “Sunday.wmv” file into Sony Vegas.

c. Just trim the front and rear of the file inside the track.
i. For more information using Sony Vegas, consult the manual or be shown
d. Highlight the media to trim, use the S key to split into two
e. Move cursor over the end or beginning of the media clip and drag to trim
f. Clean up and delete any excess media, move usable media to beginning

III. Saving Audio File
a. Save audio file with the following parameters:

Podcasting Qualify Format:
Bit Rate: 24 kbps
Sample Rate 22.050 KHz
Mono
Type: MP3

b. Save in My Documents\Audio\ folder
c. Name based upon type of message
i. Book Study: BS
ii. Topical Message: TM
iii. With date format: mm/dd/yy
iv. Example Bible Study on Oct 9th 2005: BS100905.mp3

IV. Uploading Audio File
a. Open the web link msgUpload, which is usually on the desktop, or go to the site at
b. http://www.calvaryaustin.org/php/msgUpload.php
c. Login using the Upload password
d. Fill in the appropriate blanks accordingly, taking reference to other media files on CalvaryAustin.org so that they are consistent.
e. Submit the podcast file and wait until the page says COMPLETE!
f. Check that the audio file has been uploaded and listen to the beginning to be sure it uploaded correctly.

Fwd: Updated teaching schedule (forward as needed)

Hey team,

Here's an outlook on the RE_think Series...kind of a sneak peak.  But I actually need help, as some of us talked about before.  Please let me know if you have any ideas on the small screens above the stage.  Perhaps find images on the web and forward them or I would be grateful if you would like to learn how to make the DVD elements for the screens.

 

Feel free to provide any other feedback or discussion as well.

 

Thanks,

Randall

Re: April Media Schedule

Update.

On Sun, Mar 30, 2008 at 5:22 PM, Randall <randall@thefixation.com> wrote:

Hello everybody,

Attached is the schedule for April.  Please let me know if you need to make some changes.  Notice that the person in parathesis () are overseeing (i.e. directors), so please follow their lead accordingly for that service.

 

Thank you for your service.

 

Randall

512-689-8062

http://CalvaryAustinMedia.org

 

 

April Media Schedule

Hello everybody,

Attached is the schedule for April.  Please let me know if you need to make some changes.  Notice that the person in parathesis () are overseeing (i.e. directors), so please follow their lead accordingly for that service.

 

Thank you for your service.

 

Randall

512-689-8062

http://CalvaryAustinMedia.org

 

 

Font Issue - Resolved

I figured out the font issue and resolved it.  I downloaded a font creator:

http://www.high-logic.com/download.html

 

For blogging purposes:

I just edited the name of the font to the same name that it tries to find, because the one that Allen uses on his mac has different name, so it doesn't associate automatically.  The name of the Mac font is

 

Myriad Pro Bold

 

But the name of our PC font is

 

MyriadPro

 

So I just corrected it to Myriad Pro Bold.

 

It worked!

easters

---------- Forwarded message ----------
From: Darren Brock
Date: Tue, Mar 25, 2008 at 6:43 AM
Subject: easters


Good morning
You guys did a wonderful job this last weekend
it was a HUGE success, especially in reference to our staffing.
we have had so many new volunteers - its a huge great thing!!
thanks for being on top of things in order to make it run so smoothly
- please forward my thanks and appreciation to those that served with
us this weekend helping to make it such an incredible time

I believe we saw 1100+adults this weekend
there were approximately 100+ new believer packets that went out!!

our prayer is now that many of these would return and begin that
journey with us coming to know the walk and the meaning of belonging
it would be so great if many of these new believers or even the
recommiters would begin to call Calvary their home church

it would be so great if in the next 5 years, 10 years some of our
leaders in the church are from this easter when they came and were
touched and changed.
we can pray for that!!

Joe - everyone did such a good job in the auditorium, the seating and
handling a larger crowd that normal especially 2nd service sunday.
Marls - i loved seeing everyone in their location so eager to serve,
you did a good job placing everyone
R&M - the whole media presentation, lights, camera action  was done
really well, helped so many to first be impressed with our set up but
i think it set a great mood for the word...

please please please pass along the thanks for this weekends help!!

have a great day!

Darren

Media Fellowship

Hey all,

Thought it would be a good idea for us to have a time to hang out.  It will be a great opportunity for the new folks to get to know everybody too.  So on April 6th, let's meet for Sunday lunch after 2nd service, not this weekend but the next, the Sunday after the First Wednesday.  Most Life Groups take a break so that might help. 

 

Place: Let's make it easy, Wendy's on Wells Branch, just accross from the HEB at 1825.  There might be something for everybody, and with a large crowd you could even bring something of your own to eat.  Or just stop on by for a few to say hi.

 

Time: 1:30pm

 

Date: April 6th --- And let's make it a monthly thing, so the Sunday after the First Wednesday services...I'll try to put it on the Calendar as well.  Feel free to offer ideas for future gatherings.

 

I'll be working on the calendar for April next week so let me know this week if you know of any schedule changes to provide me.

 

Also, check out this blog I wrote on the servant role descriptions in media ministry, see if you can figure out which one you are :D

 

http://calvaryaustinmedia.blogspot.com/2008/03/media-production-ministry-role.html

 

In Christ,

Randall

512-689-8062

Great Easter - Thanks!

Thanks to everyone who severed last weekend.  Everything went great!

Media Production Ministry Role Descriptions

CGI Overhead Technician

Project worship lyrics and power point slides with a variety of esthetic backgrounds by using "Easy Worship" software:

http://easyworship.com/home.php

Create power point slides, project children's ministry numbers, and coordinate transitions with videographer during the service.

Arrive early to turn every thing on and setup worship schedule and powerpoint presentations, projectors, testing video audio with the sound team and ensuring everything else is working properly. 

Close down after service accordingly

Service Frequency: 2-3 times a month

Times of Service: Any Weekend Service

 

Lighting Technician

Use of stage lighting, colored and moving lighting, as well as house lights at various transitions throughout the services.

o Ensure all needed stage lights are working properly

o Reset overloads (by pushing a button) or replacing a bulb

o In Special Events, it may require redirecting the lighting fixtures

Service Frequency: 2-3 times a month

Times of Service: Any Weekend Service

 

Videographer

Positioning and projecting video of the worship band, speaker, and overhead presentation via switch board and robotically controlled cameras

Encoding the service using Encoder and FTP

Arrive early to turn every thing on and setup making sure everything is working properly

Setup camera positions and white balance accordingly

Making sure the TV's in the New Parents and Nursing Moms rooms are operating properly

Service Frequency: 2-3 times a month

Times of Service: Any Weekend Service

 

CGI Overhad Lyrical Editor (pre-production)

Arrives during worship practice times to edits the lyrics in Easy Worship to arrange the lyrics in a fromal manner that can be easliy followed during the live performance.  Works with the worship team to clarify song lyrics and timing.

Service Frequency: 2-3 time a month

Times of service: Thursday evenings and two hours before weekend services.

 

Media Director

Oversees and directs media in a given service, ensuring all aspects of media run smoothly.  Coordinates with each person running the various media roles as well as the sound engineer and producer (i.e. pastor).

This person needs to be very familiar with all aspects of media and be able to cover in case someone becomes unavailable to serve. 

This person also has miscellaneous duties such as editing the podcast for the internet (post-production, running DVD media, and ensure all other responsibilities in media are covered.

 

 

Glossery of Roles in Production

http://saturn.vfx.com/loup/glossary.html

Ministry Role Descriptions

A brief description of the ministry roles in media at Calvary Austin:

http://media.calvaryaustin.org/guidelines/Multi-MediaMinistryDescriptions.doc

PPT procedure

Hey guys,
The primary place where we get the powerpoints for announcements and
sermon messages is through email, Outlook Express. However, if it
doesn't come through email, we can also check the share driver server.
Here's the directory and see attached for a picture of the shortcut
on the Easy Worship PC machine.

\\192.168.2.9\new_share\PPTs Service

Thanks,
Randall

---------- Forwarded message ----------
From: Secretary
Date: Sun, Mar 9, 2008 at 6:22 PM

All -

Twice now the PPT emails didn't make it out of my mailbox due to size
(my apologies). I'd like to try the following to avoid this from
happening again. I will put all of the PPTs on the share - they can
be found as follows:

New Share / PPTs Service / Ann PPTs & Msg PPTs / select the current
date from there

I'll send out an email each week advising that the new ppts have been
posted. Please let me know if someone doesn't have access to the
share or if anyone has any questions.

thanks so much!

Dean Miller
Calvary Austin Secretary

Re: March Media Calendar

Yessss, another calendar update. I've modifed the Easter schedule a
little. Folks that are in parthesis are overseeing that service
(Milan, JoAnn, etc.).

Remember the breakout tab! And you can always check the calendar
online at any computer at http://CalvaryAustinMedia.org

See yall soon,
Randall

Media Blog - Video Slide Show

Hey all,
I'm trying to get back to documenting things we do in the media
ministry, so for future reference any one of us can look back to.
Along with the ministry schedule, much of the documentation will go on
our ministry blog at http://calvaryaustinmedia.blogspot.com.

Or just
calvaryaustinmedia.org.

This week we have the Van Pelts doing an interview after their mission
trip in Africa. Doug gave me a whole bunch of pictures. I had a
delima for our 1st Wednesday (one small piece of out of the big pie
that's called 1st Wednesday), where I need to create a slide show
video with over 200 pictures. We've done this before, but it's been
so long since that I forgot how we did it. But I think the difficulty
this time was to render something that large and long without manually
inserting one pictures at a time. So he's what I did.

Import pictures into Google's Picasa (free software).
- Highlight all the pictures, and on the menu Create -> Movie
- Determine size and length of clip (For this week I chose 320 at 5
seconds each)
- Video Compression - Use Indeo Video, 85% compression, Key Frame
Every 15 frames, Configure Quick Compress
- Click OK and it will render the video.

It takes some time and the reason I wanted to write all this stuff
down is because it took about 6 tries to get the best compression
quality without the file corrupting. Yes, video can corrupt if too
big and bulky.

To create the DVD's, we use Sony DVD Arhitect ($50).
- Menu mode, insert rendered video and break out into chapters (Three
because we have three screens above the stage where these will
go.....so they can start at different places)
- Make sure the end action on the video is Loop.
- Trim as needed (beginning needed to be trimmed since Picasa puts an
intro on it, which I don't think is able to change)
- Burn to DVD

Now for what we'll have on the big screens while the Van Pelts are
being interviewed by Allen is simply using Picasa AGAIN as a screen
saver for the pictures on the Easy Worship Computer. This helps us
avoid rendering a movie, although we could use the one we made above,
it just something different.

I really like the Movie Picasa makes because it moves thru the
pictures. Check it out tomorrow!

Randall

March Media Calendar

Hi again,
Here's an update on March. I've included a second sheet where it
gives each one of you guys a break out of what days you are scheduled
to serve. The sheet is called BreakOut. (Yes Excel is actually my
day job).

And for those of you who didn't get the email, check out this tip on
lighting and graphical timing......

I wanted to provide some examples of the importance of timing in our
media. This includes the lyrics, lighting, and graphics (even the
stuff behind the lyrics). Here's a music video which gives a good
example of the lighting and graphical timing which is in sync with the
music. Please pay close attention to the lighting during different
parts of the music (verse, chorus) and how the graphics behind the
band changes according to the music.

http://thefixation.com/music/v/AmIWryNo-MewLive1.html

Please consider coming to practice on Thursdays at 6:30p or just
getting to church early before the service (4:30p on Saturday, 8:30a
on Sunday).

By the way if the music sounds familiar, it's because it was used in
the Intro to Life Group video! (Yes the band is one of my favorites)

Lamps / Bulb Replacement

Hey guys, this is a list of replacement bulbs and lamps we will need
on going as they wear out. This mail will be published to
calvaryaustinmedia.blogspot.com, our ministry blog which contains much
of the information so we can go back to it in the future.

QSPOT 250 Lamp

Lamps for ETC Black Source 4 Ellipsoidal 19
http://shopping.netsuite.com/s.nl/c.689066/it.A/id.4539/.f

Projector Lamps (VLT-XL30LP) for Mitsubishi XL30 projectors
http://www.projectorquest.com/product_info.php?cPath=23_64&products_id=1111

Lamps for Sanyo Pro Xtrax PLC-XU51

PAR64 Bulbs

March Media Calendar

Hi all,
I've updated the calendar for March and now included a space for
training for our new volunteers. Help me please welcome:

Gavin
James
Fritzie
Dave
Steve
Mark

Welcome you guys. Please see attached for times I've schedule you to
shadow and train. After a training period, things can althernate on a
biweekly basis. It's just that we don't have a lot time before
Easter. Feel free to update and send back the times you can be at the
service. Please also let me know specifics on perhaps what you would
be most interested in, since it may not necessarily things during a
service.

Feel free to contact me to further discuss. Sorry if it seems
complicated, but I can't remember this many folks joining the team at
one time. God bless you!

In Christ,
Randall
512-689-8062

Fwd: FortyOneTwenty - Home

---------- Forwarded message ----------

heres another resource...wanna check it out

Begin forwarded message:

Date: January 28, 2008 3:22:25 PM CST
Subject: FortyOneTwenty - Home

Another cool source for multi-media. Please forward as appropriate.

http://www.fortyonetwenty.com/4120/runApp

Fwd: Calling all Stage Design help!!!

Some opportunities....

---------- Forwarded message ----------
From: Darren

thank you marlena
this is great
If any of you have questions, please let me know.
our new series begins March 8,9
Re_think_easter
this will be the series to prep for two weeks until the BIG easter
event.
this stage will stay this way for another large chunk of the re_think
series.
Please let me know soon if you all will be able to help out with
this. I will need to get the plan together as soon as possible.

D

On Feb 27, 2008, at 10:20 AM, Marlena McConnell wrote:

>
> Hi Guys,
>
> We are going to be changing the stage for our new Rethink series,
> that's starting this weekend. In order to accomplish this, we would
> need several people to offer their help. Your names came up!!
>
> We've got 2 days to complete the process...this coming Monday &
> Tuesday evenings (march 3 & 4) from 5-9pm or anywhere in btwn. Are
> any of you guys available to help?
>
> We'll be up at the church this Thurs evening as well at 7pm if you'd
> like to have a preview of what it all entails.
>
> If you could let me know your availability that would be AWESOME!
>
> Thanks,
> Marlena
>
>
> _________________________________________________________________
> Need to know the score, the latest news, or you need your Hotmail®-
> get your "fix".
> http://www.msnmobilefix.com/Default.aspx

Graphic & Lighting Timing

Hey team,

I wanted to provide some examples of the importance of timing in our media.  This includes the lyrics, lighting, and graphics (even the stuff behind the lyrics).  Here's a music video which gives a good example of the lighting and graphical timing which is in sync with the music.   Please pay close attention to the lighting during different parts of the music (verse, chorus) and how the graphics behind the band changes according to the music.

 

http://thefixation.com/music/v/AmIWryNo-MewLive1.html

 

Please consider coming to practice on Thursdays at 6:30p or just getting to church early before the service (4:30p on Saturday, 8:30a on Sunday).

 

By the way if the music sounds familiar, it's because it was used in the Intro to Life Group video! 

 

See you soon,

Randall

March Media Calendar

Hey all,

Here's the preliminary calendar for March as well as Easter.  Please let me know if you would like to be scheduled differently.  We should have about 4 or 5 more folks come on board but perhaps not until the middle of the month for scheduling.

 

Thank you,

Randall

 

Fwd: Easter March 21,22,23 Weekend

Hi all,
Please read below and be praying. Please communicate this month what services you can fill. I'm praying for a co-worker that just "believes in science". The church will be putting a lot of money into advertising so I'm sure we'll have postcards to hand out.

In Christ,
Randall

---------- Forwarded message ----------
From: Darren

Hi guys

In a several short weeks all of us will be putting our final touches on our preparations for the Easter weekend.

one interesting thing to remember is that easter comes early this year.

as a staff we've talked about the weekend at hand and want to convey the direction that we're going.

typically we've covered the entire weekend with services. This year will be no exception.

Friday, Saturday, and Sunday will be filled with guests and regular attenders.

There are still LOTS to plan and prepare for like the theme and the feel of that weekend that we'll want to package in a way that will reach those who may be experiencing Calvary for the first time.

As I am able, i will let you know of those plans as well, as it can help to prepare for that weekend.

In the mean-time here are the services and the times associated that need to be staffed.

Friday March 21 7PM

Saturday March 22 5PM & 7PM

Sunday March 23 9AM, 11AM, & 1PM

notice the services fri. 1, sat. 2, sun. 3

notice the dates 21, 22, & 23

notice the change in times! for this weekend .

now. I know you have questions. let me know what they are and we'll plan together.

be thinking now about staffing your areas. get confirmation that your volunteers will be there, then, let me know of the open spaces.

remember - we double during easter. we are currently running 600 adults on the weekend.

how will you greet,meet,seat 1200 attenders?

its gonna be a great weekend!

Darren

Re: Media Schedule February

Update: Rev 2....please welcome Doug to the team.  He will be focused on doing lights.  Please welcome him and introduce yourself if you don't know him already.

Welcome Doug!

See attached.

Randall

On Jan 29, 2008 8:18 PM, Randall <randall@thefixation.com> wrote:

Hey all,
Here's the schedule for February.  Please feel free to switch with each other, and also let me know if you want to run the lights.  I can show you how to play with them manually.

See you all soon..

Randall

Media Schedule February

Hey all,
Here's the schedule for February.  Please feel free to switch with each other, and also let me know if you want to run the lights.  I can show you how to play with them manually.

See you all soon..

Randall

Phil Wickham at Calvary Austin

In case you don't get these...this weekend will be great!  This guy is amazing, I impressed he can be here the whole weekend.

Phil Wickham at Calvary Austin this weekend!

Guest artist Phil Wickham will lead worship at Calvary Austin January 19-20.  Click here for times.  And here for location.  Check out Phil's website and his myspace.  Read Phil's blog.

calvaryaustin.org 512.719.4667

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Re: January 2008 Media Schedule

Update:  Jan 26, Milan, Randall, Judah and Brooke will be at a wedding that Saturday (Jeremy Valencia's).  John and JoAnn have stepped up to serve that evening.  It's also the start of a new sub series (RE_think_assumptions).

Randall

On 12/26/07, Randall <randall@thefixation.com> wrote:

Hey all, hope everyone had a good Christmas.  Sorry this is getting out so late.  Please see attached.

Thanks,
Randall